Job Summary

We are seeking a highly organized and proactive Office Administrator to join our team in Singapore. The ideal candidate will be responsible for ensuring the smooth running of daily office operations while providing administrative support to various departments. This role requires strong organizational skills, attention to detail, and the ability to multitask efficiently.

Key Responsibilities

• Manage office supplies and inventory, ensuring timely replenishment.
• Oversee office maintenance and coordinate with vendors for repairs and services.
• Handle incoming and outgoing correspondence, including emails, phone calls, and couriers.
• Maintain and update company records, files, and databases.
• Assist in scheduling meetings, appointments, and travel arrangements for staff.
• Process invoices, manage petty cash, and support basic accounting tasks.
• Ensure compliance with company policies and local regulations.
• Coordinate onboarding and administrative support for new hires.
• Support HR and management with document preparation and data entry.
• Handle any additional administrative duties as assigned.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Office Management, or a related field.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Attention to detail and problem-solving skills.
• Ability to work independently and handle confidential information with discretion.

Experience

• Minimum 2-5 years of experience in an office administration role.
• Experience working in an international company or multicultural environment is a plus.

Working Hours

• Monday to Friday: 9:00 AM – 6:00 PM
• Occasionally may require extended hours based on business needs.

Knowledge, Skills, and Abilities

• Strong time management and prioritization skills.
• Ability to work under pressure and meet deadlines.
• Adaptability to changing work environments.
• Strong interpersonal skills to work with employees across all levels.

Benefits

• Competitive salary and performance-based incentives.
• Work permit and visa sponsorship for eligible candidates.
• Health and insurance benefits.
• Opportunities for professional growth and career advancement.
• A dynamic and inclusive work culture.

Why Join Us?

At The Elite Job, we believe in fostering a positive and growth-oriented workplace. We offer a supportive environment where employees are encouraged to innovate and contribute. By joining our team, you will gain valuable international experience while working with a diverse team in Singapore.

How to Apply

Interested candidates can apply by sending their updated resume and a cover letter to us with the subject line Application for Office Administrator - Singapore.

Only shortlisted candidates will be contacted for interviews.